Tuesday, October 21, 2014
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Sample Letters


We are happy to provide you with some sample letters that may be helpful in your volunteer ministry.   Of course, these letters will need to be adapted to your particular circumstances, but they may be helpful for content and tone.  While the sample letters deal with a presentation to a Sunday school class, they can easily be modified for a special event booth or table, or other group presentation.

At Children of Promise, we prefer to make contacts personally.  However, many times this is not possible, and we need to rely on letters.  Letters can also be effectively used before a face-to-face meeting or phone call.  By introducing your purpose beforehand in a letter, the meeting or call will often flow more easily as the other party already understands your intentions. 

As you write letters for Children of Promise, be sure that they are courteous and professional in appearance.  They should be clear, to the point, and free of spelling or grammatical errors. 
If you feel that letterhead stationery would be helpful, you may contact the Children of Promise office for a supply.


A Sample Letter to Request a Presentation Opportunity

Dear (Pastor’s Name),

Greetings!  My name is ________________________ , and I am a volunteer for Children of Promise, Inc.  Children of Promise is the world-wide Church of God child sponsorship program, headquartered in Anderson, Indiana. 

Most of us know that hundreds of thousands of children all over the world go to bed hungry, can’t attend school, lack the medicines they need, and don’t know that there is a God who loves them.  They struggle through each day without hope or any dream of a brighter tomorrow.   This kind of poverty is more than a lack of money; it is a lack of options.  It is a trap.

We have all heard the statistics, but sometimes they become a blur amidst all the other news stories bombarding us from every direction. 

Children of Promise is committed to changing these statistics, one child at a time.  Through the loving sponsorship of caring individuals, children in developing nations are provided with food, medicine, school uniforms and supplies, and Christian nurture through the local Church of God.  This can be provided with either 80 cents or 1 dollar a day for each sponsored child, depending on the economy of the country. 

Children of Promise partners with Churches of God in eighteen countries to bring this vital help to children.  I would be privileged to share this information with your congregation.  Perhaps there are Sunday school classes, men’s or women’s gatherings, youth groups, mission’s committees, or others who would like to hear how they can impact a child’s life here on this earth and for eternity.

Thank you so much for your serious consideration of this proposal.  I am enclosing a Children of Promise brochure, a leaflet of frequently asked questions, and a fact sheet for your perusal.  I will be calling you in the next few days to find out whether you have any questions or would like to schedule a presentation.  If you would prefer to call me, you may do so at:   __________________.

May God richly bless you.

For His Children,


(Your Name)
Children of Promise Volunteer


Sample Confirmation Letter

Dear (Pastor’s Name),

It was wonderful to speak with you on the phone yesterday.  I am very excited about the opportunity to speak with your Young Adult Sunday School class.

As we discussed, I will come prepared with a 25-minute presentation.  I will share what Children of Promise is, what it does, and the impact it has on children all over the world.  I will also share personally about my family’s relationship with our sponsored child in Ecuador.  There will also be a few minutes for questions and a few minutes for people to sign up to sponsor a child, if they wish to do so.

I will need a small table on which to set up my materials.  Since Sunday school classes begin at 9:00, I will arrive at 8:45 to have time to set up my materials.  We can meet in the lobby at that time, as we agreed.

Thank you again for this opportunity.  I look forward to seeing you Sunday morning, August 23rd.

If you need to contact me for any reason, please feel free to call _________________ or email me at ______________________ .

For His Children,


(Your Name)
Children of Promise Volunteer


Sample Follow-up Letter


Dear (Pastor’s Name),

I wanted to write and thank you again for the opportunity to present Children of Promise to your Young Adult Sunday School class.  They are such a warm and friendly group; I really enjoyed getting to know them.

There were so many supportive comments and questions from the class.  We had a wonderful discussion.  I am also thrilled to share with you that seven more children were sponsored at that meeting.  The impact in these children’s lives will truly witness to the love and generosity of your church family.

I would be happy to provide materials or to present again anytime your church would like to expand its ministry to children around the world.  I am always eager and honored to speak about Children of Promise!

Again, my heartfelt thanks.

For His Children,



(Your Name)
Children of Promise Volunteer




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